How to Integrate Buildxact with QuickBooks?

Buildxact is a comprehensive construction management platform with a strong emphasis on takeoff and project management features. For those of you new to the construction industry, quantity takeoff (QTO) is a process used to measure and estimate the materials and labor costs required for a project. This is achieved by analyzing blueprints, drawings, and specifications to determine the quantities of the various items needed. This is essential to accurately account for and track financial expenditures and projected costs.

Buildxact offers users with a slew of features, some of which are listed below:

• Estimating: The application enables users to quickly and accurately generate estimates by utilizing pre-existing templates and live pricing from suppliers to ensure that your bid is competitive. This also allows the construction firm to create professional quotes much faster than traditional methods.
• Scheduling: Users can use Buildxact’s visual project scheduling toolset to assign tasks and send reminders to team members and suppliers, ensuring everybody is on the same page and enhancing overall project coordination.
• Client Management: The platform comes with a built-in, dedicated client portal that centralizes communications and change order requests, allowing contractors to quickly respond to their customers, fostering a collaborative environment and improving client satisfaction.
• Purchase Orders and Invoicing: The applications also allow users to create and manage purchase orders as well as invoices directly within the platform, ensuring the accuracy of organizational financial records.
• Mobile Access: Buildxact’s mobile access support enables users to access details for and manage their projects from any location and device. This is particularly useful for contractors who are at the construction site and require on-the-go access to their accounts.
• Cost Tracking and Budgeting: The platform also allows users to perform detailed cost tracking by jobs or categories, helping them stay within budget and better understand financial allocations.

In addition to this extensive list of features, the construction management platform also supports integration with popular accounting software like QuickBooks and Xero. The upcoming sections of this blog will focus on the steps to integrate Buildxact with QuickBooks and the benefits of doing so.

Advantages of Integrating Buildxact with QuickBooks

The following points highlight the benefits of integrating Buildxact with the accounting software.

The integration enables invoices, expenses, and payments to be automatically synced between the two platforms. This eliminates the need for manual data entries, reduces errors, and saves time that would have been spent on bookkeeping activities.
• The integration enables users to perform detailed job costing and profit/loss reporting. This is made possible by the connection created between the projects in Buildxact and QuickBooks, allowing for data to be directly sent to the accounting service.
• Another benefit is the maintenance of accurate vendor records across both platforms, ensuring that bills and expenses are accurately synced. This reduces the number of discrepancies and helps construction firms efficiently manage vendor relationships.
• The integration also allows users to generate detailed reports using the consolidated data from both platforms. These comprehensive reports provide valuable insights into spending habits, project profitability, and overall business performance.
• Inter-team communication also drastically improves as employees can quickly access up-to-date financial information, reducing misunderstandings and improving collaboration related to budgeting and expenses.

How to Integrate Buildxact with QuickBooks?

The following steps allow users to create a connection between Buildxact and QuickBooks Online. The integration can be set up to allow data to sync from QuickBooks to Buildxact or vice versa, depending on your needs.

1. In the Buildxact navigation menu, select Integrations.
2. Click on Connect next to QuickBooks.
3. If prompted, enter your QuickBooks login credentials. If you’re already signed in, this step will be bypassed.
4. In the pop-up window, click Allow access.
5. If you haven’t set up 2-step verification for Buildxact, you will be required to do so.
6. Once logged in, configure your integration settings as prompted.
7. Decide whether to sync purchases (Received Purchase Orders) and/or customer invoices (Invoiced Job Invoices) into QuickBooks.
8. Specify how far back Buildxact should look for items to sync based on the “Received Date” for purchase orders and the “Invoiced Date” for customer invoices.
9. Define the default accounts for syncing:
   • For purchases made where the contact is a Supplier.
   • For purchases made where the contact is a Contractor.
10. Ensure that the appropriate tax types are set up for purchases and invoices, as follows:
    • Specify tax types for purchases with and without tax.
    • Ensure correct tax types are set for invoices with and without tax, based on old and new tax settings as relevant to jobs linked to estimates before and after November 2020.
11. Click on Save Settings to apply your configurations and close the window.

And with that final step, you have successfully integrated the two platforms together and are all set to experience optimized financial management and streamlined workflows.

Leverage Apps4Rent for Simplified QuickBooks Integrations

Integrating Buildxact with QuickBooks provides construction companies with a significant advantage by enhancing their financial management and project estimation capabilities. However, challenges may arise from misconfiguration during the integration process. These technical issues can disrupt your organization’s performance and, in severe cases, may even lead to operational downtime as you work to resolve them.

That’s where Apps4Rent comes in. We specialize in managing the intricacies of integrating Buildxact with QuickBooks, ensuring a smooth and efficient setup. With extensive experience in various integration and migration processes, our team is well-prepared to address all your QuickBooks-related concerns. As an Intuit Authorized Hosting Provider, Apps4Rent offers a variety of appealing QuickBooks Desktop hosting solutions tailored to meet your needs.

Reach out to our support team today to discover how we can streamline your Buildxact and QuickBooks integration.