How to Integrate Chargebee with QuickBooks?

Subscription management solutions are designed to aid businesses to manage and automate their subscription-based services. These applications are particularly useful in the modern world where OTTs and cloud technology reign supreme. Chargebee is one such subscription management platform that can be used by organizations of all sizes to handle their subscription lifecycles.

Chargebee was founded when the creators realized that businesses were slowly shifting away from fixed-pricing models, creating a demand for services that simplify subscription cycles. The platform offers a range of features to simplify the subscription and billing process. Some of the key features are:

• Subscription Management: The entire subscription lifecycle, from sign-up to monthly payments to cancellations can be automated to eliminate tedious work.
• Billing and Invoicing: Along with an automated invoicing feature, Chargebee can also handle recurring payments and one-time charges.
• Analytics and Reporting: Generate detailed reports and insights on subscription metrics.
• Dunning Management: Aids in the recovery of failed customer transactions through automated retries and notifications.

These are just a few of the features that set Chargebee apart from its competitors. Chargebee is widely renowned for its robust dunning management and the flexibility it offers organizations. The subscription management platform can also be integrated with several third-party applications, including the accounting software, QuickBooks. The rest of this blog will explore the benefits of integrating Chargebee with QuickBooks and the steps to enable the connection.

Benefits of Integrating Chargebee with QuickBooks

The following points highlight the advantages of integrating Chargebee with QuickBooks.

• The integration automates the data transfer process between the two applications, reducing manual errors, saving time, and minimizing manual intervention.
• The automation of the data sync process ensures that the platforms have the latest and most up-to-date information.
• The subscription and revenue data can be mapped to specific QuickBooks accounts leading to detailed financial reporting.
• Automated data transfer also results in the generation of accurate financial records.

Integrating these two platforms can significantly enhance your financial management capabilities and streamline related operations, enabling you to deliver quality service and focus on driving innovation.

How to Integrate Chargebee with QuickBooks?

The following steps outline the process of connecting Chargebee with QuickBooks Online. Before you begin, ensure that the following requisites are met:

• Enable Accounting fields for integration
• Update Accounting fields for Pland and Addons
• Ensure that both platforms have similar Currency settings
• Ensure that Organization address is available in Chargebee

With the prerequisites out of the way, let us explore the steps to create the connection between Chargebee and QuickBooks.

• Start by logging into your Chargebee account and head to Settings. Select Third-Party Integrations from the dropdown menu.
• Head to the Accounting Section of the list and select QuickBooks from the listed options.
• Hit the Connect button at the top right corner of the page that pops up.
• Download the CSV file and map your Chargebee with relevant QuickBooks account names. Reupload the edited file to verify the information and initiate the sync. Hit Proceed.
• Chargebee then ensures that the prerequisites for the connection are met, and then you can again click Proceed to head to the next step.
• Click on Reconcile, using Chargebee’s Recommended method if you want Chargebee to handle reconciliations or click on No, I’ll do the reconciliation myself. Make sure that you have an appropriate clearing account in QuickBooks if you choose the first option.
• Configure the sync rules and map the relevant QuickBooks and Chargebee fields. Hit Proceed to continue.
• Depending on the regional edition of QuickBooks Online that you are using, Chargebee will automatically create tax rates for certain regions while for others you will have to manually enter. Click Proceed once you have made the necessary configurations.
• Click on the Choose an option dropdown menu next to the “How do you want to sync your invoices” setting and click Sync All if you want all records to be shared or select the appropriate sync start date to transfer only the relevant information. Click Proceed.
• In the final steps, click Run Initial Sync to test your connection.

Connect with Apps4Rent to Simplify and Streamline Your QuickBooks Integrations

Although seemingly simple, a single misconfiguration of settings is enough to disrupt your Chargebee and QuickBooks integration and even has the potential to create inaccuracies in your financial records. By partnering with a trusted service provider like Apps4Rent you can safeguard yourself from these disruptions and enjoy seamless and accurate integration.

Apps4Rent is an Intuit Authorized Hosting Provider that offers a range of QuickBooks desktop hosting solutions that are bound to suit your needs. Reach out to us today to learn how we can accelerate your Chargebee and QuickBooks integration.