How to Create Custom Reports While Using the QuickBooks Desktop?

Irrespective of the size of your business, you will need good software for bookkeeping and financial management reasons. QuickBooks or QB has gained a lot of popularity in recent years as well. It provides users with a seamless and user-friendly way to manage their finances. The QuickBooks software comes with an option for report templates that you can use while drafting financial reports. If you like, you can also create custom reports in QuickBooks that will relay your message better.

How to Generate Custom Reports In QuickBooks Desktop?

Here are the steps involved that will allow you to draft a custom report for your business’ fiscal and financial activities. Making custom reports will allow you to keep a close watch on all of the ins and outs of your activities. Follow these steps and create your own reports in QuickBooks Desktop.

• Customize Profit and Loss Report on Reports Page

  QuickBooks Desktop has a ‘Reports Page’ that you must be very familiar with already. If you want to customize the provided Profit & Loss Report, then you will need to click on the ‘Reports’ tab, which is present on the left navigation bar. Open the normal Profit & Loss report template and then click on the ‘Customize’ option. It will appear on the top-left corner of the page.

• Explore Customization Options

  After you arrive at the ‘Customize’ window, you will find that there are several options available for you to use. You need to get familiar with each and every one of the options. You can experiment and try out all of the different options in order to find the one that suits your needs. This will help you get familiar with QuickBooks Desktop options.

• Customize Profit and Loss Report

  Now, you will be able to customize the report in the way that you want. If you have an idea about how you want the report to look, you can just change the parameters and vary the appearance of the end result. You can report the profit and loss by a specific period. You can vary the parameter to the right degree.

• Select Appropriate Header and Footer

  Next, you will need to vary the Header and Footer of the report. This will depend on the parameter that you changed in the previous step. Once you are done with varying the header and the footer of the report, you can preview what the report looks like. All you need to do is click on ‘Run Report’ to see the finished report.

• Saving Report Customizations

  If you are happy with the end result, then you should save the customizations that you have come away with. Once you are satisfied with the appearance, the format, and the data of the report that you have created, you will need to click on the ‘Save’ button. The button can be easily found on the top left corner of the Reports Page. Similarly, it is possible to customize Sales reports as well.

• Grouping Reports

  After saving the report, you will also be able to categorize it so that you can find it in the right place when you need to review it or submit it. QuickBooks will allow you to create a report group. Click on ‘Add this Report to the Group’, select your group, and then select ‘OK’. Finally, click on the ‘Save’ button in the dialogue box.

• Retrieving Previously Customized Reports

  Once you have created custom reports, you can also use your QuickBooks Desktop to find them. In QuickBooks Desktop, navigate to the ‘Reports’ section. Then click on ‘My Custom Reports’ and you will be able to check out all of the reports that you want to see.

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QuickBooks Desktop has a wide range of options for generating different custom reports. However, one of the disadvantages of QuickBooks Desktop is that it has to be installed on a computer or a server making it challenging for users to access the software. As an Intuit Authorized Hosting Provider with top-tier datacenters in New York and New Jersey, Apps4Rent can host QuickBooks Desktop on virtual desktops that can be accessed from anywhere on the globe. Contact Apps4Rent QuickBooks hosting experts available 24/7 via phone, chat, and email for hosting assistance.