How to Integrate Fishbowl Inventory with QuickBooks?
Inventory management applications simplify complex and tedious workflows, helping businesses keep track of stock levels, streamline purchasing, and improve order fulfillment. By enhancing organizational activities, these applications ensure that the business can efficiently handle its stock and ultimately improve customer satisfaction and elevate the client experience. Fishbowl Inventory is a comprehensive inventory management solution that offers robust features for tracking and managing inventory across various locations and sales channels.
Fishbowl Inventory offers users a number of useful features and capabilities, ranging from real-time inventory tracking and order management to advanced reporting and analytics tools. The inventory management application also supports integration with several third-party applications, including QuickBooks. This integration allows users to effortlessly manage inventory levels, process orders, and generate financial reports, ensuring that all aspects of inventory management align with accounting practices. With Fishbowl handling your inventory needs, you can focus more on strategic growth while relying on QuickBooks for your financial management. In this guide, we’ll walk you through the essential steps to successfully integrate Fishbowl Inventory with QuickBooks Desktop.
Benefits of Integrating Fishbowl Inventory with QuickBooks
- With the Fishbowl-QuickBooks connection, you can say goodbye to the tedious task of entering data in both systems. The integration allows for scheduled data exports, ensuring your online accounting solution is always up to date without manual effort.
- Fishbowl facilitates the creation and processing of purchase orders efficiently. Once these orders are fulfilled and reconciled, they automatically transfer to QuickBooks Online, ensuring accurate accounting entries for timely bill payments.
- Fishbowl manages every aspect of the sales order process, from picking and packing to shipping. It then communicates with QuickBooks Online to generate customer invoices and adjust various accounts, including inventory assets, cost of goods sold, and revenue.
- When Fishbowl processes customer payments, the information is seamlessly transmitted to QuickBooks Online, ensuring your financial records remain synchronized and accurate.
How to Integrate Fishbowl Inventory with QuickBooks?
The current section outlines the steps to integrate Fishbowl Inventory with QuickBooks Desktop. Please note that Fishbowl offers integration capabilities with both QuickBooks Online and QuickBooks Desktop. However, the following steps are specifically tailored for the desktop version.
- Ensure QuickBooks Desktop and Fishbowl (both server and client) are installed on the server computer.
- Log into Fishbowl on the server as an admin, and open QuickBooks in single-user mode as an admin.
- In Fishbowl, go to the Accounting Integration module. Click Configure and then QuickBooks Connection.
- Review account mapping instructions and confirm which QuickBooks accounts to reference. Set up any new accounts in QuickBooks as needed, then click Next.
- Create a “Fishbowl” user in QuickBooks for integration. Go to Company > Users > Set Up Users and Roles. Assign “Full Access” to this user, then click Next.
- Confirm QuickBooks is open to the correct company file. If not, browse to select it, then click Next.
- Allow Fishbowl access to the QuickBooks company file. In QuickBooks, choose Yes, always when prompted. Select the “Fishbowl” user created earlier, click Continue, and grant access when prompted.
- In Fishbowl, select the currently open QuickBooks file or browse to it again, then click Next.
- Choose default account mapping: either use Fishbowl defaults (creating 21 QuickBooks accounts) or select from existing accounts with assistance from a certified accountant. Click Next.
- Select items to import from QuickBooks into Fishbowl, then click Next and Finish.
- For currency conversion, enable this feature in Fishbowl’s Currency module if needed. Currencies can be updated or scheduled.
- In QuickBooks, disable inventory and purchase orders by navigating to Edit > Preferences > Items & Inventory. Under Company Preferences, uncheck Inventory and purchase orders are active and confirm changes.
Simplify your Fishbowl Inventory and QuickBooks Integration with Apps4Rent
Integrations often result in errors and disruptions, requiring time and technical expertise to resolve them. This technically challenging process requires an intimate understanding of the system being connected as well as the intricacies of data mapping and workflow adjustments. However, you can relieve yourself of the burden of integrating Fishbowl Inventory with QuickBooks by relying on a competent cloud service provider, like Apps4Rent.
Apps4Rent is an Intuit Authorized Hosting Provider that has helped countless organizations with their QuickBooks Desktop hosting service requirements and its integration with third-party applications like Fishbowl Inventory. Our QuickBooks experts are equipped to handle all aspects of the integration, from initial setup to ongoing support, so you can focus on what truly matters—growing your business and enhancing operational efficiency. Connect with our dedicated support staff at any time of the day over chat, call, or email to accelerate your Fishbowl and QuickBooks integration.
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