How to Integrate Hubstaff with QuickBooks?

Modern businesses require modern solutions to stay competitive in their respective industries. Tools like time-tracking platforms, workforce management, and accounting software play a major role in keeping the organizational wheels well-greased. Today we will be exploring Hubstaff, a comprehensive workforce management platform with time-tracking features. The application is available as both cloud and locally hosted solutions and helps organizations streamline scheduling, reporting and analytics, project management, and track productivity.

Its key features include:

• Time Tracking: Automated time tracking features via screenshots, activity levels, and detailed timesheets.
• Project management: Hubstaff comes equipped with features that enable task assignment, setting deadlines, and tracking the process made on the project.
• Employee Monitoring: Uses similar tools to monitor employees as it does for time tracking.
• Payroll Management: Hubstaff has an automated payroll processing system and also provides options to integrate with billing and accounting software.
• Reporting: The application features robust reporting tools capable of generating detailed reports on employee activities, project processes, and time usage.
• Team Scheduling: Additionally, Hubstaff features tools that enable organizations to simplify scheduling and managing shifts.

The rest of this blog post will cover why you should integrate Hubstaff with the accounting software QuickBooks and how to do it.

Benefits of Integrating Hubstaff with QuickBooks

Listed below are the benefits of integrating Hubstaff and QuickBooks.

• Syncing the two software enables time-tracking data from Hubstaff to be transferred to QuickBooks automatically. This eliminates the possibility of human errors, improving the accuracy of the records and also saving time that would have been spent on the tedious act of manually transferring data.
• The transferred data will be used to accurately calculate employee wages and related expenses, which are subsequently recorded within QuickBooks, leading to more precise financial reporting.
• The synchronization also enables real-time data tracking, allowing organizations to more effectively manage budgets based on project and labor costs.
• The integration also allows for the generation of comprehensive reports that combine the data from both the software to offer a more nuanced picture of employee activities and financial expenditures.

How to Integrate Hubstaff with QuickBooks?

Before we outline the steps for integration it is important to note that Hubstaff only integrates with QuickBooks Online. With that out of the way, let us look at the steps involved in integrating the two software

• Login to your Hubstaff account. Click on Settings and then Integrations on the sidebar.
• Select QuickBooks from the list of options (in the Accounting and Invoicing section)
• In the page that opens, name your integration and click on the Create Integration button.
• You will be prompted to log in to your QuickBooks online account if you haven’t already done so. Authorize the integration after logging in.
• Select the company for which you want the integration to be performed, if you have more than one. Click Next after selecting the company.
• In the page that pops up, confirm that the company displayed is the one you want the integration to be performed for before hitting the Connect button.
• The following page will provide you with the options of either syncing all your projects or choosing specific projects to be synced.
• The next page will prompt you to connect QuickBooks users to their Hubstaff user. Click on Save after adding all the users.

With that final step, you have successfully integrated Hubstaff with QuickBooks and are all set for better organizational workflows.

Leverage Apps4Rent for Simplified Hubstaff Integration with QuickBooks

Integrating two software programs can be a daunting task for even seasoned IT professionals. Although the steps to integrate Hubstaff with QuickBooks are not very complicated, unexpected issues may arise which can derail the process and potentially disrupt organizational operations. This is where Apps4rent can help simplify your QuickBooks integrations.

Apps4Rent is an Intuit Authorized Hosting Provider that offers dedicated QuickBooks hosting services in a variety of plans to suit your requirements. We have extensive experience integrating QuickBooks with time-tracking software like Hubstaff. Contact our QuickBooks specialists who are available around the clock over chat, call, and text to learn how we can guide you to become a more productive and efficient organization.