Managing rules in Outlook Web Access (OWA)

Creating Rules in Outlook Web Access:

You can create rules and let Outlook Web Access perform specific actions for messages as they arrive. For example, you can create a rule to automatically move all mail sent to a distribution list that you are a member of to a specific folder.

1. Click on Options and the Rules to manage the rules.

In addition to creating rules by using the Rules window in Options, you can also create rules directly from messages. Right-click a message in the message list pane and select Create Rule, or open the message and select Create rule from the toolbar, to create a new rule. Click Show all options to view all available options for rules.

To create a rule in Outllok Web Access.

1. Click New Rule,

2. Click the desired option to select it.

To edit a rule in OWA.

1. Select the rule from the rules window by clicking it.

2. Click Change Rule to open the rule editing window.

3. Make the changes that you want.

4. Click Save to save your changes.

To delete a rule in Outlook Web Access.

1. Select the rule from the rules window by clicking it.

2. Click Delete.

3. A window will pop up asking if you want to permanently delete the selected items.

4. Click OK on the confirmation window to permanently delete the rule.

Outlook Web Access acts on rules from top to bottom in the order that they appear in the Rules window. To change the order of rules, click the rule you want to move and then click the up or down arrow to move the rule to the position that you want in the list.

You can also add an option to a rule to stop processing additional rules against any message that the rule applies to. This is useful if a message comes in that meets the criteria for more than one rule, but you want only one of the rules to be applied.

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